equipment reservation and tracking
Schools & Universities
Scanlog gives IT coordinators, tech teams, and resource managers a simple QR-based system to track every device, book AV equipment, and know exactly who has what — without the spreadsheet chaos.
14-day free trial. No credit card needed. Cancel anytime.
Sound familiar?
🔍 Has anyone seen the camera kit?
A student borrowed it on Tuesday. Nobody signed it out properly. Now it's Friday and it's not in the cupboard. This happens every week — and you're the one who has to track it down.
📅 Two teachers booked the same projector.
One used the spreadsheet, the other sent an email. Now both of them are standing outside the lecture theatre wondering what happened. Double-bookings are inevitable without a proper system.
📋 The device count is off again.
End of term. You count the laptops. Three are unaccounted for. No record of who had them last. That's real budget walking out the door — and a conversation you really don't want to have.
Add your equipment and print QR labels
Register every device in Scanlog — laptops, tablets, cameras, projectors, whatever you manage. Each item gets a unique QR code instantly. Print the label, stick it on. Done. Got hundreds of devices? Upload them all at once from a spreadsheet.
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Up and running before the bell rings.
Students and staff scan to book, collect, and return
Anyone — teacher, technician, or student — can scan the QR code with their phone camera. No app to install, no training needed. They book the item, check it out when they collect it, and check it back in when they return it.
How it Works
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You always know where everything is
See a live view of who has what. Get automatic reminders when loans are overdue. Run an end-of-term report in seconds. No more chasing, counting, or guessing.
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How schools and universities use Scanlog every day
Laptop and tablet loan management
Whether you're lending devices for a single lesson or the whole semester, every loan is tracked from the moment it leaves the cupboard to the moment it comes back. Every check-out has a timestamp and a name. No more "I don't know who had it."
Set return reminders so borrowers get an email when their loan is due. Overdue items appear on a simple outstanding report so you can follow up without digging through paperwork.
AV equipment booking for classrooms and lecture halls
Projectors, screens, PA systems, document cameras — the kit everyone needs and nobody books in advance. Scanlog lets teachers reserve AV equipment by date and time slot. If it's already taken, no one else can claim it.
The calendar view shows a full week of AV bookings across the whole school in one screen. No more clashes.
Science lab and specialist equipment
Oscilloscopes, microscopes, data loggers, specialist tools — the kind of equipment that's expensive to replace and only used by certain departments. Scanlog keeps a full record of every loan, who took it, and whether it came back.
Organise by department using categories, and by room using locations. Run a report any time to see what's in use, what's overdue, and what hasn't moved in weeks.
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No app needed
Students and staff scan QR codes with their regular phone camera. Nothing to download, nothing to configure on their device.
Scalable From The Smallest of Schools To The Largest of Universities
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Bulk upload in minutes
Already have a device register in Excel? Import it directly. Scanlog creates your assets, categories, and locations in one go.
Our Edge
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Separate IT, library, and sports kit
Use groups and permissions to keep different equipment pools completely separate, with different staff managing each.
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End-of-term reports in seconds
See every loan made in the term, what's still outstanding, and which devices haven't moved in months. Export to a spreadsheet for governors, audits, or insurance.